Library: New Faculty Orientation : Semester To Do tasks

To Do

Beginning-of-the-Semester

Print student rosters out and your schedule and double-check the days, times, and rooms for your classes (available through BannerWeb)
Check your ATC email account regularly

First week of class

During the add and drop period, print out daily class rosters for your classes so that you can keep track of who has added and dropped your course (available through BannerWeb).
Take attendance daily. If a student shows up who is not on your roster, send them to the Office of Registration and Records.
Make sure to refer students to the official ATC course syllabus.
Update instructor-specific course outline/addendum for your classes. This is found in your BLACKBOARD course under the Lessons tab in the Course Information and Resources folder.
Include instructor contact information and class policies. Make sure to specify policies on late work and missed tests
Have students sign a “Memo of Understanding”. This is found in Blackboard>Week 1>Unit 1>Assignments folder.
Print out a final class roster after drop-add is over (see the course calendar for dates).
Do not let students stay in your classes if they are not on the roster. Send them to the registrar. This is very important!

Faculty should print new rosters from BannerWeb after the conclusion of Drop/Add. Instructors must not allow students whose names are not on the roster to continue attending classes. Instead, they need to send students to the Office of Registration and Records on the Athens Campus, the Director’s Office at the Greene County Campus, or the Student Affairs Office at either the Elbert County Campus or Walton County Campus to resolve problems.

Your BANNER roster is the official roster. Students will be deleted from Blackboard rosters automatically by the CTL at the end of Add/Drop.
Submit NO SHOWS for each class by the announced due date (review email daily during the drop and add period). Print out a copy for your own files.

Mid-semester Tasks

Make sure you are regularly entering grades in Blackboard so students can keep track of their grades.
At the 61% of the semester (see ATC calendar), assign students who officially withdraw a WP or WF depending on their class average; students who withdraw before the middle of the semester receive a W and do not need an instructor’s signature.

End-of-the-Semester Tasks

Meet for the last day of class. Note the last day to assign a WP or WF (see ATC calendar).
DO NOT give final exams early. The final exam schedule will be e-mailed to you. You can also check the website under Current Students>Academic Services>Important Dates.
Enter final grades through Banner Web by due date. Print out paper copy of final grades from Banner Web for your records. (Tip: Enter grades early by end of day the day before they are due so that if you run into trouble, you have the next day to get things fixed.
Mail gradebook and attendance files to your Division Secretary as soon as possible after final grades are entered into Banner. (Check your email for additional instructions).
If this will be your last semester teaching at ATC, hand in ALL your grade books (traditional or electronic) to the dean along with textbooks and other supplies loaned to you for the course.

Submitting Final Grades

Submit final grades through Banner Web
- Log on to Banner Web. Enter secure area
- Go to Faculty Services> Final Grades
- Select Term and Course
- Enter final grades. DO NOT LEAVE ANY GRADES BLANK.
·If a student withdrew from your class, there will already be a grade of W, WP, or WF listed under final grades. DO NOT change a grade of WP, WF, or W, or AU.
Notify the registrar (kmcnair@athenstech.edu) immediately if someone should have been submitted as a no show.
Calculate the final grade (use zeroes for missing grades) for students who stopped attending and did not withdraw.
If you are assigning an F, make sure to put the last date of attendance for that student. If the student attended the final, then it is fine to put the final exam date for that date.
Print AFTER pressing submit button and then Exit

Important: Only deans can approve grades of an incomplete (I) or in-progress (IP). Instructors who need to assign an I or IP to one student in a class should EMAIL the dean the name of the student, the student’s ID#, and the CRN for the course. The dean will then forward that email to the Director of Records and Registration along with his or her approval.

You will receive an email from the Director of Registration and Records like below:

1. ALL Grades are due no later than _______. Please make sure your grades are submitted by the deadline. At _____, we will enter grades of IP (in-progress) for any students for whom you have not submitted a grade. These students will be placed on financial aid probation or exclusion and will possibly be removed from Fall classes until their grades are entered. If grades of IP are entered, you will be required to submit a change of grade form for each student to update his or her grade.

2 . DO NOT LEAVE ANY GRADES BLANK.

• Notify me immediately if someone should have been submitted as a no show.

• Calculate the final grade (use zeroes for missing grades) for students who stopped attending and did not withdraw.

• Enter a last date of attendance for any student whom you assign a grade of F.

3. Only deans can approve grades of incomplete (I) or in-progress (IP). Instructors who need to assign an I or IP to one student in a class should EMAIL their deans the name of the student, the student’s ID#, and the CRN for the course. The dean will then forward that email to me along with his or her approval. Instructors who need to assign grades of IP to an entire class should EMAIL their deans the CRN for the course. The dean will then forward that email to me along with his or her approval.

4. Final grades must be submitted via BannerWeb NOT BLACKBOARD (BannerWeb may show up as Banner Student Log in or BannerWeb Student Information System).

1. Go to www.athenstech.edu

2. Select Faculty and Staff, then Resources

3. Select BannerWeb on the left hand side

4. Enter Secure Area

5. Select Faculty Services

6. Select Final Grades

7. Select Term

8. Select Course

9. Enter final grades

10. Print AFTER pressing the submit button

11. Exit

5. If a student withdrew from or audited your class, there will already be a grade of W, WP, WF, or AU listed under final grades. DO NOT change a grade of WP, WF, or W, or AU.

Please note that when you are entering grades, try to remember to scroll down the page using the scroll bar. If you use the roller wheel on the mouse, you may inadvertently change a grade. Please double-check the grades before pressing the submit button. Always print a copy of the grades you submitted for your own records.

Also, if you enter gradebook components -- please double-check your rosters. In some cases, names will not be in alphabetical order because of the way the student’s information was initially entered into Banner. Look closely to make sure that you are entering grades for the right student.

Please email me if you have any questions about end of the semester procedures. ALL Grades for the semester.....TBA.

Thanks,

Kala McNair

Director of Registration and Records

Athens Technical College

800 US Highway 29 North

Athens, GA 30601

O: 706-355-5035

F: 706-583-2531

KMcNair@athenstech.edu